MASA Fall Conference - Exhibitors

Canal Park Lodge

• Rate: $229/night (MASA 2025 Group Rate)

• Phone: (218) 279-6000

• Booking: Please call directly and mention MASA 2025.

Pier B Resort

• Rate: $259/night

• Phone: (218) 481-8888

• Booking: Please call directly to inquire about availability and secure the MASA rate.

The Inn on Lake Superior

• Rate: $229/night (MASA 2025 Group Rate)

• Phone: (218) 726-1111

• Booking: Please call directly and mention MASA 2025 Group Rate.

Lift Bridge Lodge

• Rate: $329–$389/night (varies by room location)

• Phone: (218) 727-1378

• Booking: Please call directly to secure the MASA rate.

Radisson Duluth Harborview

• Rate: $169–$219/night (varies by room location)

• Phone: (800) 333-3333

• Group Name: Minnesota Association of School Administrators

• Online Booking: Reserve Online

Exhibitor FAQs

How are booths assigned?

Booth space is reserved once you register and submit payment online. MASA Business Partner members receive priority registration through August 4, 2025, after which booth selection is open to all exhibitors.

Where can we deliver or ship our booth materials?

See the link below to the DECC additional services and order form.

When can we set up our display?

• Set-Up Time: Monday, September 29, 7:00–9:45 AM

• All booths must be fully set up by 9:45 AM. DECC staff will be available that morning if you need assistance.

• Parking: Available in the DECC parking lot for $10 per day.

Important: Any booth not occupied by 10:00 AM on Monday, September 29, 2025, will be forfeited unless prior arrangements for delayed setup have been approved by MASA. Forfeited spaces may be reassigned or resold without refund.

When can we dismantle our display?

Booths may not be dismantled or packed before 3:00 PM on Monday, September 29. All booth materials must be removed from the exhibit area by the end of the conference.

What are the food service guidelines for exhibitors?

For safety and compliance, the DECC is the exclusive supplier of food and beverages in the facility.

• Candy jars at your booth are allowed.

• If you wish to distribute food samples, you must obtain a valid special event license as required by the Minnesota Department of Health.

What if my company needs to cancel?

Cancellations must be submitted in writing by Monday, September 8, 2025. A $75 cancellation fee applies. No refunds will be issued after September 8, 2025.

What if MASA cancels the event?

If the conference is canceled due to fire, strikes, government regulations, or other circumstances beyond MASA’s control, MASA will determine the appropriate amount of any exhibitor fee refund. MASA is not responsible for other damages or costs incurred.

How do I order additional equipment or services from the DECC?

Additional booth furniture, electrical service, hard-wired internet, and freight handling can be ordered directly through the DECC.
👉 View DECC Exhibitor Information & Order Form

What do I need to know about lodging?

Exhibitor registration does not include lodging. Please book directly with the hotels listed below to receive MASA’s group rates.

• Canal Park Lodge – $229/night (MASA 2025 Group Rate)
  📞 (218) 279-6000 | Mention MASA 2025 when booking

• The Inn on Lake Superior – $229/night (MASA 2025 Group Rate)
  📞 (218) 726-1111 | Mention MASA 2025 Group Rate

• Lift Bridge Lodge – $329–$389/night (varies by room location)
  📞 (218) 727-1378 | Ask for the MASA rate

• Radisson Duluth Harborview – $169–$219/night
  📞 (800) 333-3333 | Group Name: Minnesota Association of School Administrators
  👉 Reserve Online

• Pier B Resort – $259/night
  📞 (218) 481-8888 | Ask for availability and the MASA rate

Am I able to attend conference activities?

Yes! All exhibitors are encouraged to attend meals, sessions, and social events to network with conference participants. Your registration includes Monday lunch for one representative (additional lunch tickets are available for purchase).

How should I dress for conference activities?

The conference atmosphere is professional but relaxed. Business casual attire is recommended.

How does the Minnesota gift law pertain to exhibitors?

Exhibitors must comply with Minnesota’s gift law:

• Booth giveaways should have a value of no more than $5 per individual, or be for the district.

• Door prizes must be awarded to a school district, not to an individual.

Exhibitor FAQs

How are booths assigned?

Booth space is reserved once you register and submit payment online. MASA Business Partner members receive priority registration through August 4, 2025, after which booth selection is open to all exhibitors.

Where can we deliver or ship our booth materials?

Shipping and storage information are  included with the DECC order forms in the link attached.

When can we set up our display?

• Set-Up Time: Monday, September 29, 7:00–9:45 AM

• All booths must be fully set up by 9:45 AM. DECC staff will be available that morning if you need assistance.

• Parking: Available in the DECC parking lot for $10 per day.

Important: Any booth not occupied by 10:00 AM on Monday, September 29, 2025, will be forfeited unless prior arrangements for delayed setup have been approved by MASA. Forfeited spaces may be reassigned or resold without refund.

When can we dismantle our display?

Booths may not be dismantled or packed before 3:00 PM on Monday, September 29. All booth materials must be removed from the exhibit area by the end of the conference.

Food Service Guidelines

The DECC is the exclusive food and beverage supplier.

• Candy jars at your booth are allowed.
• Food sampling requires a valid special event license (Minnesota Department of Health).

Cancellation Policy

• Cancellations must be submitted in writing by Monday, September 8, 2025.
• $75 cancellation fee applies.
• No refunds will be issued after September 8.

If MASA cancels the event?

If the conference is canceled due to fire, strikes, government regulations, or other circumstances beyond MASA’s control, MASA will determine the appropriate amount of any exhibitor fee refund. MASA is not responsible for other damages or costs incurred.

How do I order additional equipment or services from the DECC?

Additional booth furniture, electrical service, hard-wired internet, and freight handling can be ordered directly through the DECC.
👉 View DECC Exhibitor Information & Order Form

What do I need to know about lodging?

Exhibitor registration does not include lodging. Please book directly with the hotels listed below to receive MASA’s group rates.

• Canal Park Lodge – $229/night (MASA 2025 Group Rate)
  📞 (218) 279-6000 | Mention MASA 2025 when booking

• The Inn on Lake Superior – $229/night (MASA 2025 Group Rate)
  📞 (218) 726-1111 | Mention MASA 2025 Group Rate

• Lift Bridge Lodge – $329–$389/night (varies by room location)
  📞 (218) 727-1378 | Ask for the MASA rate

• Radisson Duluth Harborview – $169–$219/night
  📞 (800) 333-3333 | Group Name: Minnesota Association of School Administrators
  👉 Reserve Online

• Pier B Resort – $259/night
  📞 (218) 481-8888 | Ask for availability and the MASA rate

Am I able to attend conference activities?

Yes! Exhibitors are encouraged to attend meals, sessions, and social events to network with conference participants. Your registration includes Monday lunch for one representative (additional lunch tickets are available for purchase).

How should I dress for conference activities?

The conference atmosphere is professional but relaxed. Business casual attire is recommended.

How does the Minnesota gift law pertain to exhibitors?

Exhibitors must comply with Minnesota’s gift law:

• Booth giveaways should have a value of no more than $5 per individual, or be for district use.

• Door prizes must be awarded to a school district, not to an individual.

MASA Event Code of Conduct

MASA is committed to fostering welcoming, inclusive, and respectful environments at all MASA sponsored events—whether in person or virtual.

By participating in MASA events, attendees, speakers, guests, partners, and staff agree to:

• Treat all participants with courtesy and professionalism

• Respect differences in perspective and identity

• Use respectful language and avoid personal attacks or harassment

• Report concerns or unsafe situations to MASA staff

Harassment, discrimination, or any form of harmful conduct will not be tolerated. MASA reserves the right to take appropriate action, including removal from the event, in response to any violations.

Anyone who experiences or witnesses concerning behavior, is asked to contact MASA staff or contact the MASA Executive Director directly. All concerns will be addressed promptly and confidentially.

A link to the full MASA Event Code of Conduct can be found here. Let’s work together to make every MASA event a safe and inclusive space for all.