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    2018 Fall Exhibitor Registration

    September 30 – October 2

    Madden's Resort and Conference Center, Brainerd, MN

     

    You are invited to meet with Minnesota’s top educational leaders at the
    Minnesota Association of School Administrators (MASA) Fall Conference.

     

    REGISTRATION IS NOW CLOSED.

    PLEASE CONTACT:

    Exhibit Coordinator:
    Stephanie Kastanos
    1884 Como Avenue, St. Paul, MN 55108
    651-251-0314 or 886-444-5251 phone
    schaefe@mnasa.org

     

    Exhibit Date:

    • Monday, October 1, 10:45 am - 3:30 pm, also please join us for the social on Sunday evening.

    Set-Up:

    • Monday, October 1, 7:30 until 10:15 am

    Registration Discount Deadline:

    • Exhibitors who register by August 12th will receive a $100 discount towards the cost of their booth, prices will increase by $100 on the 13th.

    Exhibitors receive:

    • 1 draped 8’ wide x 6’ deep exhibit space with a 6’ table and 2 chairs (please note the restricted booth size at Madden’s and take note that a big 10’ display will not fit into the display area without having to be turned, which will block neighbor’s display and we will ask you to remove it.)
    • Your listing in the conference app
    • An electronic list of conference participants
    • A chance to win a free booth at the 2019 MASA/MASE Spring Conference
    • Conference registration includes:

       -          All conference sessions and materials

       -          Sunday Reception

       -          Monday breaks & lunch for one person (Additional lunch tickets are available for $30 each)

    We ask that you have a maximum of four people staffing your booth. There is a $30 surcharge for each person more than your allotted four (plus lunch tickets if needed). This is to offset the cost of refreshment breaks. We will ask for your representative names when we send your confirmation information, closer to the conference date.

    • Electronic conference app access and free wifi

    In addition, MASA Business Partner Members receive a discount on their exhibit booth fee, along with priority registration from July 16-29.

    An electronic file listing conference participants will be emailed to all registered exhibitors on Monday, September 17.

    The MASA Fall Conference is all digital. All conference materials will only be available via our conference app. Exhibitors can customize their profile with logos, QR codes, etc. Social media allows announcements. An interactive exhibit hall map has multiple features, including meeting scheduling. More information will come with your confirmation.

    Frequently Asked Questions:

    How are booths assigned?
    Space is reserved when you register and pay for your booth space online. MASA Business Partner members receive priority registration until July 29, after which booths are available to anyone interested.

    Where can we deliver/ship our booth?
    MASA will send an exhibitor confirmation closer to the conference date, including directions for shipment and storage of your booth materials.

    When can we set up our display?
    Booth setup is 7:30-10:15 am, Monday, October 1. Booth setup must be completed no later than Monday, October 1, 10:15 am. Madden’s staff will be available on Monday if you have any additional needs.

    When can we dismantle our display?
    No displays may be dismantled or packing started before 3:30 PM, Monday, October 1. Exhibitors must see that all materials are removed from the Exhibit Area by conference end.

    What if my company/firm needs to cancel?
    There is a $50 cancellation fee. Cancellation of exhibit space must be submitted to the Association in writing by September 10, 2018. No refund will be given to exhibitors canceling after September 10.

    What if MASA needs to cancel the event?
    In the event of cancellation of the exhibit due to fire, strikes, government regulations, or other causes beyond the Association’s control, MASA shall not be liable to Exhibitor for any damages resulting from failure to hold the Conference as scheduled, and MASA shall determine the amount of the exhibit fee to be refunded.

    How are equipment and services handled by Madden’s?
    Freight and rentals will be handled by A & N Convention Services. Their forms will be included with the booth confirmation you will receive from us closer to the conference date.

    Special electrical light/power and internet should be arranged by going to: https://www.maddens.com/masa-request-for-electrical-hook-up/

    What do I need to know about lodging?
    The fee for exhibiting does NOT include lodging. Please contact any of the hotels listed below.

                Madden’s • Arrange your lodging with Madden's by calling 1-800-642-5363

                Arrowwood Lodge in Baxter • (218) 822-5634

                Holiday Inn Express • (218) 824-3232

                Let the hotel know you are an MASA Conference Participant.

    Am I able to attend conference activities?
    YES! Exhibitors are welcome to participate in all conference activities. We encourage you to network with our members by attending meals, sessions and social events. You must have a meal ticket for every meal at the event (see meal info below).

    How should I dress for conference activities?
    The conference atmosphere is relaxed; dress is business casual.

    What do I need to know about meals?
    You must have a meal ticket or guest card for every meal at the event. If you are staying at Madden’s, you will receive a guest card that provides admission to breakfast, dinner and recreation.

    If you are not staying at Madden’s, you may purchase commuter meal tickets. You will receive meal ticket information with your booth confirmation closer to the conference date. Meal tickets that you order will be in your packet. No meal tickets can be purchased at the conference.

    What do I need to know about golf and recreation?
    You must have your guest card to be admitted to resort recreation facilities, INCLUDING THE FOUNDATION GOLF TOURNAMENT. You will receive golf tournament information with your booth confirmation closer to the conference date.

    If you are not staying at Madden’s and you wish to golf, you may pay your green fees at the clubhouse.

    Please note...

    MASA and MASE have sole control over all admission policies.

    Exhibits are not to exceed the booth dimensions. No part of an exhibit may obstruct the view of adjacent exhibits. Exhibitors must confine their activities to their booth space.

    Use of the conference logo is prohibited.

    Audio-visual sound and lighting must not interfere with adjacent exhibits.

    MASA and MASE reserve the right to restrict exhibits that detract from the general character of the display.

    **No meetings/activities/socials are allowed during association events without prior written approval of MASA.

    The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Hotel premises and will indemnify, defend, and hold harmless the Hotel, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims.

    Because of the new gift laws we are asking those of you who are exhibiting to be sure that your booth giveaways comply with the gift law and have a limited value of $5 per individual. If you have a door prize to give away at the drawings on Monday afternoon, the prize must be given to the school district, not to the individual.

    Costs for contracts and payments received on or before August 12, 2018:
    $550........Regular Booth

    $590........Premium Booth (circled booths on map)

    Included with Your Booth:

    Booth name in conference program and on conference signs, electronic list of conference participants, and app access

    Costs for contracts and payments received after August 12, 2018:

    $650........Regular Booth

    $690........Premium Booth (circled booths on map)

    Included with Your Booth:

    • Booth name in conference program and on conference signs, electronic list of conference participants, and app access

    • Each booth space is allowed up to 4 representatives with their registration. Additional representatives may attend for $30 each.

    • Booth registration includes Monday lunch for one person, additional lunch tickets may be ordered.

     

    Exhibit Coordinator:
    Stephanie Kastanos
    1884 Como Avenue, St. Paul, MN 55108
    651-251-0314 or 886-444-5251 phone
    schaefe@mnasa.org

     

    MASA FOUNDATION GOLF TOURNAMENT

    Pine Beach East Golf Course

    (Sunday, September 30, 11:00 GOLF Registration)

    Plan to enjoy a day of golf and support the MASA Foundation. Golf Tournament registration will be sent to you with your exhibitor registration confirmation.

    Conference Activities

    We encourage you to network with our members by attending meals, sessions and social events.

    Sunday: 
    • Foundation Golf Tournament
    • Reception at Wilson Bay, Madden's

    Monday:
    Exhibit Fair, 10:45 am - 3:30 pm
    Speakers and Choice Sessions

    Tuesday:
    • Speaker and Richard Green Scholar Presentation