2015 MASA/MASE Spring Conference Exhibitor Registration

2015 SPRING EXHIBITOR REGISTRATION

Minnesota Association of School Administrators (MASA)
& Minnesota Administrators for Special Education (MASE)
15 Spring

March 12-13, 2015

Exhibit Date: Thursday, March 12

Marriott Northwest    Brooklyn Park, MN

 

Join us on March 12th and share the excitement of the annual MASA/MASE Spring Conference! 

 

Exhibit Date:

Thursday, March 12, 10:30 am-5:00 pm

 

Set-Up:

Thursday, March 12, 7 - 10:30 am

 

Registration Discount Deadline:

Register early to receive the best price. (booth prices will increase by a $100 after February 2)

 

Exhibitors Receive:

    One 7’x10’ booth space with 8’ high background drape and 3’ high side drape

One 6’ draped table and two chairs (Note—tables are 6’ long.)

One 7”x 44” one-line sign

Your interactive listing in the conference app

An electronic list of conference participants

A chance to win a free booth at the 2015 MASA Fall Conference

Thursday conference registration for one person, including:

        All conference sessions and materials

        Thursday breaks & lunch for one person

         (Additional tickets are available—see registration)

        Electronic conference app access

        Complimentary WiFi access

 

In addition, MASA Business Partner Members receive priority registration during January 5 – January 19 along with a 10% discount on their exhibit booth fee.

 

Electronic mailing labels listing conference participants will be emailed to all registered exhibitors on Monday, Feb 23.

 

There’s an app for this! All conference materials will only be available via our conference app. Exhibitors can customize their profile with logos, or codes, etc. Social media allows announcements. An interactive exhibit hall map has mulitple features, including meeting scheduling. More information will come with your confirmation.

 

Please note...

MASA and MASE have sole control over all admission policies.

 

MASA Business Partner members receive priority registration until January 19, after which booths are assigned based on availability.

 

Exhibits are not to exceed the booth dimensions.  No part of an exhibit may obstruct the view of adjacent exhibits.  Exhibitors must confine their activities to their booth space.

 

Use of the conference logo is prohibited.

 

Audio-visual sound and lighting must not interfere with

adjacent exhibits.

 

MASA and MASE reserve the right to restrict exhibits that detract from the general character of the display.

 

**No meetings/activities/socials are allowed during association events without prior written approval of MASA.

 

All shipments and deliveries must be made at the loading dock area.  No freight will be allowed into the hotel from the main hotel entrances.  Arrangements for large or heavy items should be made by the Exhibitor with Hubbell/Tyner Convention & Trade Show Specialists.  You will receive info with your confirmation regarding this.

 

No displays may be dismantled or packing started before 5:00 PM, Thursday, March 12.  Exhibitors must see that all materials are removed from the Exhibit Area by 7:00 PM, Thursday, March 12.

 

The hotel is unable to provide storage.  Shipments of exhibit materials should be prepaid and are to be shipped to Hubbell/Tyner.  Call Hubbell/Tyner for shipping instructions:  (651) 917-2632. 

 

Any space not occupied by 10 am, Thursday, March 12, 2015 will be forfeited by the Exhibitor, and the space may be resold, reassigned or used by MASA without refund, unless arrangements for delayed occupancy have received the prior approval of MASA.

 

There is a $50 cancellation fee.  Cancellation of exhibit space must be submitted to the Association in writing by February 20, 2015.  No refund will be given to exhibitors canceling after February 20, 2015.

 

In the event of cancellation of the exhibit due to fire, strikes, government regulations, or other causes beyond the Association’s control, MASA and MASE shall not be liable to Exhibitor for any damages resulting from failure to hold the Conference as scheduled, and MASA and MASE shall determine the amount of the exhibit fee to be refunded.

 

***Important Note:

There are some significant changes to our sponsorship program for this conference. In the last session, the legislature expended the “gift law.” This is the law that limits to $5 the value of gifts or prizes that can be given to public officials. The law was expanded to pertain to school board members, superintendents, principals, and district officers.

 

This means that any sponsorship that benefits a school administrator personally must be limited to $5 for each person. Sponsorships that are provided for groups and are educational in nature are OK, so are sponsorships that would benefit the school district as a whole.

 

All socials will include cash bars and any food will be included in the conference fee. All meals will be included in the conference fee. Any door prizes that will be given by MASA will be covered by the conference fee and will benefit the school district, not the individual.

 

We are asking those of you who are exhibiting to be sure that your booth giveaways comply with the gift law and have a limited value of $5 per individual. If you have a door prize to give away at the drawings on Thursday afternoon, the prize must be given to the school district, not to the individual.

 

Booth costs:

Costs for contracts and payments received on or before February 2, 2015:
 
$550........Regular Booth

   $590........Premium Booth (circled booths on map)

Included with Your Booth:

Booth name in conference app, and on conference signs, 6’ table, 2 chairs, a list of conference participants, free WiFi, and app access.

Costs for contracts and payments received after February 2, 2015:

   $650........Regular Booth

   $690........Premium Booth (circled booths on map)

Included with Your Booth:

Booth name in conference app and on conference signs, 6’ table, 2 chairs, a list of conference participants, free WiFi, and app access.

 

Additional Equipment & Services:

You will receive an exhibitor service kit from Hubbell/Tyner Convention and Trade Show Specialists detailing additional furniture/display options, plus electrical, internet, telephone and AV vendor services with your confirmation.

 

Lodging:

Arrange your lodging by going to the conference room block page on the Marriotts website. To insure the best rate and best availability, we encourage you to arrange your lodging by February 19.

 

Exhibit Coordinator:

Stephanie Kastanos

1884 Como Avenue, St. Paul, MN  55108

651-251-0314 or 886-444-5251 phone

651-645-7518 fax

schaefe@mnasa.org

 

Not able to attend?

Your company can still have a presence at the conference through various sponsorship opportunities(see above note in red). For further details about sponsorship opportunities, please contact:

Mia Urick

651-645-7231 or 886-444-5251 phone

651-645-7518 fax

urickm@mnasa.org

 

Registration is easy:

1) Click here to go to the BoothBoss site.

2) Pick the space you’d like and click on checkout (Premium spaces are blue, regular are purple, and red are already purchased).

3) Enter all of your company information including your logo and website link.

4) You can pay with a credit card or electronic check.

5) You will get a confirmation and receipt directly from BoothBoss.

6) You will receive a confirmation with more detailed information and Hubbell/Tyner order forms in February.