Minnesota Association of School Administrators 651•645•6272


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2016 Fall Exhibitor Registration

October 2 - 4

Madden’s Resort, Brainerd, MN

Registration Deadline: Wed, August 3, 2016

You are invited to meet with Minnesota’s top educational leaders at the Minnesota Association of School Administrators (MASA) Fall Conference.

Exhibit Date:

         • Monday, October 3, 10:30 am - 3:30 pm, also please join us for social on Sunday evening.


         • Monday, October 3, 7:30 until 10:00 am 

Registration Discount Deadline:

     • Exhibitors who register by August 3 will receive a $100 discount towards the cost of their booth; prices will increase by

        $100 on the 4th.

Exhibitors receive:

      • 1 draped 8’ wide x 6’ deep exhibit space with a 6’ table and 2 chairs (please note the restricted booth size at Madden’s and take note that a big 10’ display will not fit into the display area without having to be turned, which will block neighbor’s display and we will ask you to remove it.)

  Your listing in the conference app

  An electronic list of conference participants 

  A chance to win a free booth at the 2017 MASA/MASE Spring Conference

  Conference registration for one person, including:

     -                 All conference sessions and materials

     -                 Sunday Reception

     -                 Please note that this does not include lodging or meals

  Electronic conference app access and free wifi

In addition, MASA Business Partner Members receive a discount on their exhibit booth fee, along with priority registration from July 7-20.

An electronic file listing conference participants will be emailed to all registered exhibitors on Monday, September 19.

The MASA Fall Conference is digital. All conference materials will only be available via our conference app. How does this affect our exhibitors? Your attendee interactions and lead generation options will increase! Exhibitors will be able to customize their company profile with logos, prize drawing information and QR codes. An electronic exhibit hall map will be available with options for attendees to flag their favorite exhibitors, search for company contact information and schedule meetings. More information will come with your confirmation.

Frequently Asked Questions:

How are booths assigned?
Space is reserved when you register and pay for your booth space online. MASA Business Partner members receive priority registration until July 20, after which booths are assigned based on availability.

Where can we deliver/ship our booth?
MASA will send an exhibitor confirmation including directions for shipment and storage of your booth materials.

When can we set up our display?
Booth setup is 7:30-10:00 am, Monday, October 3. Booth setup must be completed no later than Monday, October 3, 10:00 am. Madden’s staff will be available on Monday if you have any additional needs.

When can we dismantle our display?
No displays may be dismantled, or packing started before 3:30 PM, Monday, October 3. Exhibitors must see that all materials are removed from the Exhibit Area by conference end.

What if my company/firm needs to cancel?
There is a $50 cancellation fee. Cancellation of exhibit space must be submitted to the Association in writing by September 12, 2016. No refund will be given to exhibitors canceling after September 12.

What if MASA needs to cancel the event?
In the event of cancellation of the exhibit due to fire, strikes, government regulations, or other causes beyond the Association’s control, MASA shall not be liable to Exhibitor for any damages resulting from failure to hold the Conference as scheduled, and MASA shall determine the amount of the exhibit fee to be refunded.

How are equipment and services handled by Madden’s?
Freight and rentals will be handled by A & N Convention Services. Their forms will be included with the booth confirmation you will receive from us.

Special electrical light/power and internet should be arranged with: Kelly Flahave, Madden’s Resort,

What do I need to know about lodging?
The fee for exhibiting does NOT include lodging. Please contact any of the hotels listed below.
 Let the hotel know you are an MASA Conference Participant.

Click here to make your reservations online or for a paper copy click here and return the form to Madden's.

Country Inn and Suites in Baxter • (218) 828-2161

AmericInn Motel in Baxter • (218) 829-3080

What do I need to know about meals?
You must have a meal ticket or guest card for every meal at the event. If you are staying at Madden’s, you will receive a guest card that provides admission to meals and recreation.

If you are NOT staying at Madden’s, you may purchase commuter meal tickets
click here to make your commuter reservation online  or for a paper copy click here and you will need to return it to Madden’s. Pick up your meal tickets at the Madden Inn. MASA staff is unable to sell meal tickets.

Am I able to attend conference activities?
YES! Exhibitors are welcome to participate in all conference activities. We encourage you to network with our members by attending meals, sessions and social events. You must have a meal ticket for every meal at the event.

How should I dress for conference activities?
The conference atmosphere is relaxed; dress is
business casual.

What do I need to know about golf and recreation?
You must have your guest card to be admitted to resort recreation facilities, INCLUDING THE FOUNDATION GOLF TOURNAMENT. You will receive golf tournament information with your booth confirmation.

If you are not staying at Madden’s, and you wish to golf, you may pay your green fees at the clubhouse.

Costs for contracts and payments received on or before August 3, 2016:

$550........Regular Booth
$590........Premium Booth
(circled booths on map)

Included with Your Booth:

Booth name in conference program and on conference signs, electronic list of conference participants, and app access

Costs for contracts and payments received after August 3, 2016:

$650........Regular Booth
$690........Premium Booth
(circled booths on map)

Included with Your Booth:

Booth name in conference program and on conference signs, electronic list of conference participants, and app access

Exhibit Coordinator:

Stephanie Kastanos

1884 Como Avenue, St. Paul, MN  55108

651-251-0314 or 886-444-5251 phone



Pine Beach West Golf Course

(Sunday, October 2, 11:30 CHECK-IN)

Plan to enjoy a day of golf and support the MASA Foundation. Golf Tournament registration will be sent to you with your exhibitor registration confirmation.

Other Conference Activities:

We encourage you to network with our members by attending meals, sessions and social events.

Sunday:        Foundation Golf Tournament

     •  Reception at Wilson Bay, Madden's

Monday:      Exhibit Fair, 10:30 am - 3:30 pm

    •  Speakers and Choice Sessions

Tuesday:     Speaker and Richard Green Scholar Presentation

To register, click here, choose an available space and click on check out, premium booth spaces are in YELLOW, regular are in BLUE, already purchased will be RED You can pay for your space with a credit card or electronic check.