2014 MASA Fall Conference Exhibitor Information

2014 Exhibitor Registration
14masafalllogo
September 28 - 30

Madden’s Resort, Brainerd MN

Registration Deadline: Monday, August 4, 2014

You are invited to meet with Minnesota’s top educational leaders at the
Minnesota Association of School Administrators (MASA) Fall Conference.

boothspace

September 28 - 30

Madden’s Resort, Brainerd MN

Registration Deadline: Monday, August 4, 2014

You are invited to meet with Minnesota’s top educational leaders at the
Minnesota Association of School Administrators (MASA) Fall Conference.

Exhibit Date:

  • Monday, September 29, 10:30 am - 3:30 pm, also please join us for the after dinner social at 7 pm.

Set-Up:

  • Monday, September 29, 7:30 until 10:00 am

Registration Discount Deadline:

  • Exhibitors who register by August 4 will receive a $100 discount towards the cost of their booth.

Exhibitors receive:

  • 1 draped 8’ wide x 6’ deep exhibit space with a 6’ table and 2 chairs (PLEASE NOTE: the restricted booth size at Madden’s and take note that a big 10’ display will not fit into the display area without having to be turned, which will block neighbor’s display and we will ask you to remove it.)
Conference registration for one person, including: 
  • Your listing in the conference app
  • An electronic list of conference participants
  • A chance to win a free booth at the 2015 MASA/MASE Spring Conference
  • All conference sessions and materials
  • Sunday & Monday Receptions
  • Please note that this does not include lodging or meals
  • Electronic conference app access

In addition, MASA Business Partner Members receive a 10% discount on their exhibit booth fee, along with priority registration from July 8-21.
Should you need the conference code for your discount, please contact Stephanie at schaefe@mnasa.org

The MASA Fall Conference is digital. An electronic file listing of conference participants will be emailed to all registered exhibitors on Monday, September 15. All conference materials will only be available via our conference app. How does this affect our exhibitors? Your attendee interactions and lead generation options will increase! Exhibitors will be able to customize their company profile with logos, prize drawing information and QR codes. An electronic exhibit hall map will be available with options for attendees to flag their favorite exhibitors, search for company contact information and schedule meetings. More information will come with your confirmation.

Frequently Asked Questions:

       How are booths assigned?
Space is reserved when you register and pay for your booth space online. MASA Business Partner members receive priority registration until July 21, after which booths are assigned based on availability.

       Where can we deliver/ship our booth?
MASA will send an exhibitor confirmation including directions for shipment and storage of your booth materials.

       When can we set up our display?
Booth setup is 7:30-10:00am, Monday, September 29. Booth setup must be completed no later than Monday, September 29, 10:00 am. Madden’s staff will be available on Monday if you have any additional needs.

       When can we dismantle our display?
No displays may be dismantled or packing started before 3:30 PM,Monday, September 29. Exhibitors must see that all materials are removed from the Exhibit Area by conference end.

       What if my company/firm needs to cancel?
 
      There is a $50 cancellation fee. Cancellation of exhibit space must be submitted to the Association in writing by September 5, 2014. Telephone cancellations will not be accepted
         by the Association. No refund will be given to exhibitors canceling after September 5.

What if MASA needs to cancel the event?
In the event of cancellation of the exhibit due to fire, strikes, government regulations, or other causes beyond the Association’s control, MASA shall not be liable to Exhibitor for any damages resulting from failure to hold the Conference as scheduled, and MASA shall determine the amount of the exhibit fee to be refunded.

How are equipment and services handled by Madden’s?
Freight and rentals will be handled by A& N Convention Services. Their forms will be included with the booth confirmation you will receive from us. Special electrical light/power and internet should be arranged with: Kelly Flahave, Madden’s Resort, kflahave@maddens.com

      What do I need to know about lodging?
       The fee for exhibiting does NOT include lodging. Please contact any of the hotels listed below.


    
   Madden’s - Click Here for the Madden's Lodging Form
       Country Inn and Suites in Baxter - (218) 828-2161
       AmericInn Motel in Baxter - (218) 829-3080

       Let the hotel know you are an MASA Conference Participant.

      Am I able to attend conference activities?
YES! Exhibitors are welcome to participate in all conference activities. We encourage you to network with our members by attending meals, sessions and social events. You must have a meal ticket for every meal at the event.

     How should I dress for conference activities?
     
The conference atmosphere is relaxed; dress is business casual.  

       What do I need to know about meals?
You must have a meal ticket or guest card for every meal at the event. If you are staying at Madden’s, you will receive a guest card that provides admission to meals and recreation.

If you are not staying at Madden’s, you may purchase commuter meal tickets. Simply complete the attached form and return it to Madden’s. Pick up your meal tickets at the Madden Inn. MASA staff is unable to sell meal tickets. Click Here for the Madden's Meal Tickets Form

       What do I need to know about golf and recreation?
         You must have your guest card to be admitted to resort recreation facilities,INCLUDING THE FOUNDATION GOLF TOURNAMENT. You will receive golf tournament information with      
       your booth confirmation.

         If you are not staying at Madden’s and you wish to golf, you may pay your green fees at the club house.

         Costs for contracts and payments received on or before August 4, 2014:

           $550........Regular Booth
              $590........Premium Booth
(outlined booths on map)

            Costs for contracts and payments received after August 4, 2014

$650........Regular Booth
$690........Premium Booth
(outlined booths on map)

    Included with Your Booth:
Booth name in conference program and on conference signs, electronic list of conference participants, and app access.

Exhibit Coordinator:
Stephanie Kastanos
1884 Como Avenue, St. Paul, MN 55108
651-251-0314 or 886-444-5251 phone
schaefe@mnasa.org

Not able to attend?
Your company can still have a presence at the conference through various sponsorship opportunities.
For further details about sponsorship opportunities, please contact:

Director
Mia Urick
651-645-7231 phone

urickm@mnasa.org

MASA FOUNDATION GOLF TOURNAMENT

14golf
Pine Beach West Golf Course
(Sunday, September 28, 11:30 REGISTRATION)

Plan to enjoy a day of golf and support the MASA Foundation. Golf Tournament registration will be sent to you with your exhibitor registration confirmation.

Other Conference Activities:
We encourage you to network with our members by attending meals,sessions and social events.

Sunday:    
•   Foundation Golf Tournament

•   Reception at Wilson Bay, Madden's

Monday:   
                
•   Exhibit Fair, 10:30 am - 3:30 pm, exhibitors hand out drink tickets for the evening social, throughout the day.

•   Speakers and Choice Sessions

•   Reception after Dinner

Tuesday:  
•   Speaker and Richard Green Scholar Presentation

 

To register, CLICK HERE, choose an available space and click on check out,premium booth spaces are in YELLOW regular are in PURPLE and   already purchased will be RED. You can pay for your space with a credit card or electronic check.