Minnesota Association of School Administrators (MASA) 651•645•6272


2016 SPRING EXHIBITOR REGISTRATION

Minnesota Association of School

Administrators (MASA) & Minnesota Administrators for Special Education (MASE)

March 10-11, 2016

Exhibit Date: Thursday, March 10

Marriott Northwest    Brooklyn Park, MN

spring 2016
 
Join us on March 10th and share the excitement of the annual MASA/MASE Spring Conference!

 

Exhibit Date:

Thursday, March 10, 10:30 am-3:30 pm

Set-Up:

Thursday, March 10, 7 - 10:00 am

Registration Discount Deadline:

Register early to receive the best price. Booth prices will increase by $100 after February 1st.

 

Exhibitors Receive:

One 7’x10’ booth space with 8’ high background drape and 3’ high side drape

One 6’ draped table and two chairs (Note—tables are 6’ long.)

One 7”x 44” one-line sign

Your interactive listing in the conference app

An electronic list of conference participants

A chance to win a free booth at the 2016 MASA Fall Conference

Thursday conference registration for one person, including:

                       All conference sessions and materials, including Thursday & Friday speakers

                       Thursday breaks & lunch for one person

                        (Additional tickets are available—see registration)

                       Electronic conference app access

                       Complimentary WiFi access


In addition, MASA Business Partner Members receive priority registration during January 4 – January 18 along with a discount on their exhibit booth fee.

 

Electronic mailing labels listing conference participants will be emailed to all registered exhibitors on Thursday, Feb 25.

There’s an app for this! All conference materials will only be available via our conference app. Exhibitors can customize their profile with logos, QR codes, etc. Social media allows announcements. An interactive exhibit hall map has multiple features, including meeting scheduling. More information will come with your confirmation.


Please note...

MASA and MASE have sole control over all admission policies.

 

MASA Business Partner members receive priority registration until January 18, after which registration is available to anyone interested.

 

Exhibits are not to exceed the booth dimensions. No part of an exhibit may obstruct the view of adjacent exhibits. Exhibitors must confine their activities to their booth space.

 

Use of the conference logo is prohibited.

 

Audio-visual sound and lighting must not interfere with adjacent exhibits.

 

MASA and MASE reserve the right to restrict exhibits that detract from the general character of the display.

 

** No meetings/activities/socials are allowed during association events without prior written approval of MASA.

All shipments and deliveries must be made at the loading dock area. No freight will be allowed into the hotel from the main hotel entrances. Arrangements for large or heavy items should be made by the Exhibitor with Hubbell/Tyner Convention & Trade Show Specialists. You will receive info with your confirmation regarding this.

 

No displays may be dismantled or packing started before 3:30 PM, Thursday, March 10. Exhibitors must see that all materials are removed from the Exhibit Area by 7:00 PM, Thursday, March 10.

 

The hotel is unable to provide storage. Shipments of exhibit materials should be prepaid and are to be shipped to Hubbell/Tyner. Call Hubbell/Tyner for shipping instructions:  (651) 917-2632. 

 

Any space not occupied by 10 am, Thursday, March 10, 2016 will be forfeited by the Exhibitor and the space may be resold, reassigned or used by MASA without refund, unless arrangements for delayed occupancy have received the prior approval of MASA.

 

There is a $50 cancellation fee. Cancellation of exhibit space must be submitted to the Association in writing by February 19, 2016.  No refund will be given to exhibitors canceling after February 19, 2016.

 

In the event of cancellation of the exhibit due to fire, strikes, government regulations, or other causes beyond the Association’s control, MASA and MASE shall not be liable to Exhibitor for any damages resulting from failure to hold the Conference as scheduled, and MASA and MASE shall determine the amount of the exhibit fee to be refunded.

 

Because of the new gift laws we are asking those of you who are exhibiting to be sure that your booth giveaways comply with the gift law and have a limited value of $5 per individual. If you have a door prize to give away at the drawings on Thursday afternoon, the prize must be given to the school district, not to the individual.

 

Booth costs:

Costs for contracts and payments received on or before February 1, 2016:
            $550........Regular Booth

            $590........Premium Booth (circled booths on map)

 

Included with Your Booth:

Booth name in conference app, and on conference signs, 6’ table, 2 chairs, a list of conference participants, free WiFi, and app access.

 

We ask that you have a maximum of four people staffing your booth. There is a $30 surcharge for each additional person (plus lunch tickets if needed). Registration includes Thursday lunch for one person. You may order additional lunch tickets for $30 each.

 

Costs for contracts and payments received after February 1, 2016:

            $650........Regular Booth

            $690........Premium Booth (circled booths on map)

 

Included with Your Booth:

Booth name in conference app, and on conference signs, 6’ table, 2 chairs, a list of conference participants, free WiFi, and app access.

 

We ask that you have a maximum of four people staffing your booth. There is a $30 surcharge for each additional person (plus lunch tickets if needed). Registration includes Thursday lunch for one person. You may order additional lunch tickets for $30 each.

 

Additional Equipment & Services:

You will receive an exhibitor service kit from Hubbell/Tyner Convention and Trade Show Specialists detailing additional furniture/display options, plus electrical, internet, and AV vendor services with your confirmation.

 

Lodging:

Arrange your lodging by going to the Marriott website here, or calling 877-303-1681. To insure the best rate and best availability, we encourage you to arrange your lodging by February 16.

 

Last day to book: 2/16/16
Marriott hotel(s) offering your special group rate: Minneapolis Marriott Northwest for $144.00 USD per night
Click Here to book your group rate for 2016 MASA MASE

 

Exhibit Coordinator:
Stephanie Kastanos
1884 Como Avenue, St. Paul, MN  55108
651-251-0314 or 886-444-5251 phone
schaefe@mnasa.org

 

Registration is easy!

1) Click here to go to the BoothBoss site

2) Pick the space you’d like and click on checkout (Premium spaces are BLUE, regular spaces are PURPLE, and RED spaces are already purchased).

3) Enter all of your company information including your logo and website link.

4) You can pay with a credit card or electronic check.

5) You will get a confirmation and receipt directly from BoothBoss.

6) You will receive a confirmation with more detailed information and Hubbell/Tyner order forms in February.